Skip to main content

Fleet Policy Workshop Schedule of Events

Crafting Comprehensive Policies for Fleet Management

October 7-9, 2024  |  Indianapolis, IN

Indianapolis Marriott Downtown

Schedule is subject to change

Monday, October 7, 2024: Understanding Fleet Policy Essentials

1:00 – 1:30 p.m.Kickoff and Welcome Remarks
1:30 – 2:30 p.m.Introduction to Fleet Policy:

– Overview of the importance of fleet policy

– Understanding the fundamentals of policy writing 

2:30 – 3:30 p.m.Policy Writing Essentials:

– Identifying stakeholders and gathering input for comprehensive policy documents

– Strategies for incorporating union requirements and negotiations into fleet policies 

3:30 – 3:45 p.m.Break
3:45 – 5:00 p.m.Policy Development Framework:

– Establishing a structured approach to policy development: from needs assessment to implementation

– Crafting policies that align with organizational goals and regulatory requirements 

Tuesday, October 8, 2024: Policy Implementation & Compliance

8:00 – 8:30 a.m.Breakfast & Networking
8:30 – 10:00 a.m.Types of Policies:

– Exploring various types of fleet policies 

– Customizing policies to address the unique challenges and objectives of fleet operations 

10:00 – 10:15 a.m.Break
10:15 – 11:30 a.m.Service Level Agreements (SLAs):

– Defining service level expectations for internal and external stakeholders

– Establishing performance metrics and KPIs for compliance monitoring 

11:30 a.m. – 12:30 p.m.Lunch
12:30 – 2:00 p.m.Policy Compliance:

– Strategies for promoting adherence to fleet policies among drivers, managers, and stakeholders

– Implementing monitoring and enforcement mechanism

2:00 – 2:15 p.m.Break
2:15 – 3:30 p.m.Conducting Audits and Assessments:

– Importance of regular audits and assessments to identify gaps and opportunities for improvement

– Practical techniques for conducting audits and assessments effectively 

3:30 – 5:00 p.m.Group Activity: Drafting a Sample Fleet Policy:

Engage in a collaborative policy writing session where you’ll work alongside your peers, guided by expert speakers. Together, you will develop a detailed and effective policy tailored to your organization’s needs. Utilize insights from the workshop, expert advice, and provided templates to craft a policy that is both practical and comprehensive. This hands-on session will ensure you leave with a robust policy ready for implementation. 

Wednesday, October 9, 2024: Policy & Your Fleet

8:00 – 8:30 a.m.Breakfast & Networking
8:30 – 10:00 a.m.Tailoring Fleet Policy for Government vs. Corporate/Utility Fleets:

– Understanding the unique requirements and regulatory environments of government and corporate/utility fleets 

– Addressing special nuances and considerations in fleet policies for each type 

10:00 – 10:15 a.m.Break
10:15 – 11:00 a.m.Fleet Policy and Unionized Workforce:

– Understanding the dynamics of dealing with a unionized workforce 

– Incorporating union requirements and negotiations into fleet policies 

– Strategies for effective enforcement and addressing grievances 

11:00 a.m. – 12:00 p.m.Group Activity: Finalizing Fleet Policy
12:00 p.m.Lunch

Schedule is subject to change