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Fleet Policies: Help Has Arrived, Templates And Sample Policy Statements You Can Use


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Release date: 1/14/2019

Fleet Policies: Help Has Arrived, Templates And Sample Policy Statements You Can Use

By Katherine Vigneau, CAFM®


In the two previous parts of the Fleet Policy Series, the policy framework and how it is nested in an organization’s strategic plan was covered. Your fleet management manual should describe the guiding principles, responsibilities, and regulations regarding the use of fleet vehicles.

This installment will cover what that manual should look like and will provide a policy outline as well as sample policy statements on various topics.

Fleet policies are certainly not “one size suits all.” The industry segment, size, and composition of a fleet; principle functions; and organizational considerations will all influence what needs to be addressed in your fleet policy. Despite these differences, there are core policies related to safety, sustainability, and financial management that should be part of all policy manuals.

The principal sections of a fleet policy manual should include:

• Governance and Administration
• Vehicle Acquisition
• Safety
• Vehicle Operations
• Financial Management
• Maintenance
• Remarketing

Some key differences will be apparent between industry segments. For example, a corporate (sales) fleet will likely have a small maintenance section concentrating on whom to call and the terms of outsourced maintenance, while a municipal fleet will develop policies associated with owning and running an in-house mechanics shop. Each of these sections will point out areas where industry distinctions exist.

For the complete text, visit: https://www.nafa.org/Publications/FLEETSolutions/Archive.aspx